Title | Sourcing OPS Manager |
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Job Information | GENERAL SUMMARY AND PURPOSE Manage Company’s Corporate Sourcing Operations unit, including purchasing and accounts payable activities. Develop and implement control functions, operating standards and policies and procedures to ensure the integrity of the financial data and maximizing corporate cash flows through controlled disbursement of funds. Manage the Processing Unit in supporting the needs of the Strategic Sourcing group, including utilization of preferred and single source suppliers, contract commodities, account coding, approval authorization, supplier reconcilement and purchase orders. Direct the Customer Service Unit in championing change, resolving problems, responding to internal and external inquiries, special handling and corporate employee training for on-line requisition and expense report system. Direct the Payment Support Unit in quality control of payment issuance, supplier data and 1099 issuance. COMPANY STRATEGIC ELEMENTS/OBJECTIVES CUSTOMERS AND THEIR EXPECTATIONS MAJOR CHALLENGES OF THE JOB Balancing a multitude of tasks and projects at once. Delegating responsibility to xxx clerical level direct reports. Dependencies upon various groups both within Corporate Sourcing and Company. Overcoming resistance to Company policies. Interfacing with many different personalities, managing conflict and handling irate employees of all levels across Company’s employee base. System outages and problems. DESIRED TECHNICAL/MANAGERIAL CAPABILITIES Works well in teams. Ability to communicate at all levels of the organization; strong ability to manage relationships; excellent leadership skills; champions change; strong coaching skills; ability to delegate, empower, and motivate; high energy; deals well with ambiguity. Ability to build teams; creative problem solving; statistical reporting experience required. Manage and coordinates daily processing workflow: Manage corporate-wide processing of purchasing and accounts payable transactions (including travel and entertainment expense reporting processing, audit and policy compliance), implementing operating standards, policies and procedures to ensure the integrity of the financial data and maximizing corporate cash flow through controlled disbursement of funds. Manage and coordinate workflow for entry into Company’s Purchasing System for requisitions, purchase orders and payment Identify and communicate systems issues. Manage setup of new items and suppliers. Continually monitor and improve performance of the processing group; collecting, analyzing, and reporting of operating benchmarks and other performance measures, driving for continuous improvement in all aspects of the process. Develop and document processes and procedures to ensure compliance with internal control and regulatory requirements associated with an accounts payable operation, including 1099 information reporting. Provide training and counseling for processing staff: Supervise employees, coach, counsel, and advise supervisory and clerical support staff of the processing group, Provide training and development for the staff. Support projects/initiatives for Corporate Sourcing: Provide operational insight into the development of procurement systems and processes, based on extensive knowledge of the procurement business process. Drive continuous improvement throughout the processing group by implementing industry “best practices” and automating manual processes to continually reduce operating costs. Participate in projects related to procurement reengineering and/or support system enhancements and upgrades. Direct efforts of project team or assigned staff within section of complex project. Direct the Customer Service Unit championing change; resolving problems, responding to internal and external inquiries, special handling and non-supplier based invoice processing and quality control of payment issuance and account coding. Direct consolidation projects: Coordinate with Corporate conversion team during process of new affiliate purchase. Develop consolidation tasks, manage assignments and direct sourcing training for new employees. DECISION MAKING AUTHORITY Day-to-day decision making authority in resolving internal customer issues, exception processing and implementation of new purchasing-related processes. COMPETENCIES FOR SUCCESS EDUCATION/SKILLS/EXPERIENCE EQUIPMENT USED REPORTING RELATIONSHIP Reporting to Chief Sourcing Officer. |
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At ValueOptim we are building an entrepreneurial culture to reflect: innovation, achievement orientation and caring. Innovation is manifested by willing to break the traditions and rules that hinders provide customized solutions to our customers and not work in the one size shoe fits all. Achievement is manifested by a willingness to take on challenging goals, to stretch ourselves, and to be tough but fair while competing in the market. Caring is manifested in mutual respect, openness, and transparency in our dealings– both with our customers and all the associates in the company.
The job offers excellent benefits and a generous salary and/or bonus program. Please respond with a cover letter and resume indicating location preferences.
To learn more about ValueOptim and our exclusive services, please visit us at www.valueoptim.com